Right projection
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There's no doubting that project report holds a great value. It can be prepared neat with careful planning and perfect execution.
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POINT TO PONDER: Little bit of planning coupled with organised implementation helps prepare project report better. Photo: Mohd. Yousuf
AFTER ALL the fun during classes, things boil down to a tense period as the exams and more particularly, the all-important projects come at you. But there are methods to dilute even that pressure, as S.F. Chandra Sekhar of Siva Sivani Institute of Management at Kompally shows.
Prof. Sekhar, who revealed some of the tricks to make preparation of project reports fun, and neat too, to commerce students of the Andhra Vidyalaya Post-Graduate Centre in the city recently, says a little bit of planning, combined with organised implementation, can set things straight.
With the project report being of utmost importance, the impression that your work creates should be taken care of, he suggests.
The report can be of six chapters with a content pointer, certificate or declaration and acknowledgements preceding the first chapter. Chapter I should have an introduction to the topic, with some general info thrown in. A `Statement of the Problem' should follow the intro. The statement should be what the entire project is all about, and should be precede a paragraph on `Objectives of the Study'.
Objectives hold key
With the objectives, the student should justify his or her selection of the topic and point out its significance and benefits.
"It is important that the objectives you state in the beginning and the data you collect should match," Prof. Sekhar reminds.
Chapter II should be a `Review of Literature'. This should have at least 15 paragraphs, mentioning details about your topic from as many journals or magazines. This requires hours in the library, going through as many books as possible, finding out what has happened in connection with your topic earlier, and maybe what could happen in the future.
Now comes Chapter III, `Methodology', which is said to be the backbone of your report. A mention of the study area, the concepts followed, sampling, method and tool of data collection, data processing and analysis and also the limitations which say whether decisions can be taken on the basis of your report.
Next, Chapter IV is the `Profile of the Company and Respondents'. Explaining the context in which the project was done, if it was with a particular company or institution, you will have give separate profiles of the company and the respondents.
Chapter V is the heart of the report - `Data Analysis and Interpretation'. This is where you put your data together and see whether your objectives have been fulfilled. Accordingly, citing the data for each objective, you can divide into Part A, Part B and so on depending on the number of objectives you mentioned in Chapter I.
Wrap it up
The sixth chapter, though we saw the backbone and the heart earlier, is the most important. Because, it is `Findings, Suggestions and Conclusion' that make or break the project report. While the findings should be the results in brief, the suggestions should be made on the basis of the results, and mind it, no irrelevant suggestions please. The conclusion should be a gist of all what you did, from Chapter I to VI, a wrapping up process.
And do not forget to add the references - Bibliography - and the Appendix, mentioning the interview schedules. Prof. Sekhar says the report is best when it is written in simple English, avoiding any jargon. For more tips on preparing project reports, and also how to interpret tables, email Prof. Sekhar at sfchyd@indiatimes.com.
By Dennis Marcus Mathew
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