Making it hassle-free
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Students dread the counselling procedure given the intricacies involved in it. However, every effort is being made by the Department of Technical Education to make it a smooth affair, writes R. Ravikanth Reddy.
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HAVE HERVES OF STEEL: Students and their parents need to be patient while going through the counseling procedure. PHOTO: VIJAYA BHASKAR.
Engineering aspirants attending counselling to be held next month can look forward to precise information at the crucial time at the venue with the Department Technical Education (DTE) planning to introduce more display boards and allotment counters to expedite the process.
The addition of Cuddapah as the sixth centre from this year to the existing centres in Hyderabad, Visakhapatnam, Guntur, Tirupati and Warangal will help students of Rayalaseema region cut down expenses on travelling and precious time. Counselling will be held simultaneously at all the six centres.
The department is also making efforts to dispel apprehensions over the counselling procedure with wide publicity. An official of the DTE says that a notification regarding counselling will be issued soon, making clear the ranks to be called each day and the certificates to be brought to the counselling centres under various categories.
Certificates needed
Students need to bring their SSC and Intermediate memoranda of marks, study certificate from 6th class to Intermediate, caste certificate issued by the MRO or the RDO, whichever is applicable, and the income certificate.
In respect of non-local candidates, a document certifying 10 years of residence in the State has to be obtained.
The procedure
Rankers invited for the day will first be allowed into a waiting hall. From there, they will be called to the registration counter where the student will register the name, hall-ticket number, rank, category and time of reporting and finally affix his signature on the form. Then, they will move to the verification counter where a counselling officer will verify the original certificates. If the documents are found to be correct, a sheet will be pinned on the certificates. Students then have to go through a final certification of their documents from another officer. A similar procedure will be followed at all the centres.
Candidates will then move to the actual counselling counter. The counselling officer there will feed the rank and hall-ticket number into the computer, which will display the seats available in various courses in all the colleges for the students to decide. Counselling officers will also give information about the college, hostel facility and faculty.
There the students need to fill in a form giving five options of the courses and colleges they like to choose. Based on their choice, the complete information is displayed on the computer to them. Students need to take the final decision in consultation with one of the parents allowed to be present at the allotment counter.
The moment the student writes his option, the counselling officer will feed the information into the system that will land in the main server.
Options from all over the State will also land in the main server and the software has been designed in such a way that the allotment is done in the sequence of ranks. Students will be given a chance to verify all the details like the college chosen and course allotted before the allotment order is cleared.
Once the allotment order is cleared, students will have to move to the bank counters of different banks located inside the counselling centres to pay the prescribed fee.
Before leaving the premises, the candidates will be given the fee receipt and the provisional allotment order. According to an official, more than 150 students are allotted seats in an hour at all the six centres.
Even as the students go through all this procedure, they can mentally prepare on their choice of course and college from the huge screens that display the availability of the combination of seats, courses and colleges.
"This will help students make up their mind about their interested stream and the college based on the availability of seats even before they go to the allotment counter," says another official.
On the apprehension about lower rank students getting admitted before the better ranked students, the officials explain that the computer will not accept the allotment if not done in the sequence of ranks.
Suppose, if the 45th ranker sitting in Cuddapah moves to the counselling counter first than a 5th ranker in Hyderabad, the computer will accept the 45th ranker's choice only after the 44th ranker's choice is cleared.
The allotments are displayed on the huge screens giving all details like the candidates name, hall-ticket number, course chosen, category to which they belong and the college preferred.
General category first
This year, general category seats are likely to be filled in the first phase giving chance to every candidate to compete.
The second phase is likely to be of special category students like Children of Armed Personnel (CAP), NCC, Sports and others followed by counselling for the reservation categories.
The final phase of counselling would be held for the general category again. For details, students can look for the notification to be issued soon.
Quota for non-locals
Officials clarify that there is no separate reservation for non-locals as many perceive. Non-local students can only compete for a maximum of 15 per cent of seats along with the local candidates. To put it simply, there cannot be more than 15 per cent of non-local students in any college even if they get the best of ranks. It applies to all the three regions - Osmania University, Andhra University and Sri Venkateswara University.
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